EXECUTIVE ASSISTANT

full-time, Toronto, ON  |  REPORT TO: CEO

 

ROLES AND RESPONSIBILITIES

  • Answering phone & e-mail inquiries, and providing basic company information

  • Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, collating, etc., as needed.

  • Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.

  • Plans/organizes and implements events such as meetings, business luncheons, or client dinners

  • Manages executive schedule and acts as liaison for executive team

  • Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings.

  • Handles confidential information; organizes and maintains files

  • Prepares information and research for executive needs

  • May help plan company events, meetings, and employee team building activities or special projects.

  • Organizes weekly team meetings & takes minute notes. 

  • Keeps on top of deadlines

  • Is energy & enthusiastic to feed momentum

  • Provides support to executive team where needed

  • Social media support 

SKILLS

  • Comfortable in a fast-paced environment with multiple tasks and projects at hand

  • Able to organize and manage large amounts of files, tasks, schedules, and information

  • Self-directed and able to work without supervision

  • Energetic and eager to tackle new projects and ideas

  • Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed

  • Answers phone inquiries, directs calls for executive team

  • Able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed.

 

QUALIFICATIONS

  • Three to five years’ prior experience in mid- to senior-level administration, business, management, or related field

  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.

  • Excellent written and verbal communication skills

  • Able to concentrate on multiple problems/tasks at once

  • Excellent time management and prioritization skills

  • Photoshop skills

  • Intermediate graphic design skills

 

WHO WE ARE
Evio Beauty Group Ltd. is a portfolio of conscious lifestyle brands. Evio was created with a vision for a conscious future and a mission to break stigmas with products that are good for your skin, your planet and your community. Amongst the growing Evio portfolio of conscious brands is Evelyn Iona Cosmetics, a  line of natural products that fill the gap of hard-to-find cosmetics. Evelyn Iona quickly made its mark in the indie beauty space with its authentic, unapologetic approach to conscious beauty. Additionally, Evio Beauty Group is home to Evio Community, an online platform of curated content stimulating conversation on beauty, cannabis, fashion, feminism, wellness & entrepreneurship.

 

OVERVIEW
Evio Beauty Group is looking for an Executive Assistant to provide administrative support by preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This position will work closely with our CEO to keep tasks on schedule and prompt replies. This position will also provide support to other director roles as needed.